Trade Deductions and Billing Analyst

Finding the right place to grow your career isn’t (over) easy, so we’re here to help by sharing a few reasons why the grass is greener at Vital Farms. We think you’ll appreciate our focus on Conscious Capitalism, which drives business decisions that benefit all our stakeholders (leading to even better business results). You might be drawn to our innovative approach and refusal to settle for the “way things have always been done.” Or you could find it exciting to grow your skills while working for an industry-leading brand. Whether you’re into our values, our brand, or our egg-cellent puns, we hope you’ll join our Crew and help us change the world 108 square feet at a time!

At Vital Farms, we are proud of our incredible stakeholders, and the diversity they represent from all areas and communities in which we operate and serve. We view this as a source of strength for us and your job is to help us make it even better.

Your Role:

The Billing and Trade Analyst will report to the Revenue Manager, playing a pivotal role in ensuring precision and effectiveness in our billing procedures and deduction process management. Your role will involve seamless collaboration with our esteemed partners and dedicated Sales teams, guaranteeing the utmost accuracy in billing procedures while swiftly addressing any issues that may arise. Furthermore, you will work cross-functionally with other Revenue Accounting teams to assist with the deductions process as well as the AR/collections process. 

What You'll Do: 

• Partner with trade promotion and sales team to gain a deep understanding of VF customers and trade promotion deal activity and customer allowances.
• Work with broader accounting team to connect and streamline processes and ensure timely and accurate recognition of deduction expense/liabilities
• Obtain and organize supporting documentation from each deduction taken.
• Ensure deductions are properly reconciled to the correct customers, brands, spend category, deal codes, etc.
• Perform in-depth analysis of all deductions received to validate that the deduction taken is in accordance with agreed upon terms and that the amount taken is accurate; maintain clear and detailed records of validation procedures performed.
• TPM System: Leverage TPM system for deduction processing/reconciliation. Seek continuous improvement opportunities for deduction processing. Ensure integrity of TPM to ERP integration.
• Dispute invalid deductions with external customers in order to receive repayment; maintain strong customer relationships to ensure timely resolution.
• Process invoices for all customer shipments daily. Generate invoices and statements, verifying all relevant details, pricing, discounts, and terms to minimize errors and discrepancies.
• Collaborate with cross-functional teams, including sales, customer service, and operations, to gather necessary billing information and ensure timely and accurate invoicing.
• Work closely with the collections team to monitor and manage accounts receivable, proactively addressing delinquent accounts and assisting with collections efforts.
• Work closely with other functions of the business, mainly sales team, supply chain, and shipping.
• Provide reporting for open orders and issues.
• Troubleshoot invoice discrepancies as well as ensure EDI reconciliation to customers is accurate (exception reporting). Work with IT team to resolve issues.
• Work closely with supply chain and shipping teams to resolve any issues relating to shortages, damages, overages and pricing discrepancies.
• Weekly reconciliation between closed sales orders and invoicing.
• Responsible for month end journal entries related to the billing function.
• Assist in pulling support for auditors during quarterly reviews and year-end audit. 

What You Bring to the Table:

• Bachelor’s degree in Accounting or related field.
• 3+ years of related experience required – AR/billing/deductions/cash apps/collections.
• Microsoft Dynamics 365/NetSuite and advanced Excel skills highly desired.
• Deductions experience highly desired.
• Prior work history in Distribution/CPG industry a plus.
• Ability to travel 10-20% for company meetings, team offsites, onboarding trips
• Strong organizational, interpersonal and analytical skills.
• You’re no hero – You know the power of teamwork and celebrate the work of others before your own.
• You give a sh*t – You believe in acting like an owner and making Vital Farms a place to be proud of.
• You raise the standards – You know growth can be hard, but you strive to improve yourself and others each day.
• You can walk in someone else’s boots – You seek to understand other’s viewpoints and think that you get to better answers by sitting on the same side of the table.
• You don’t walk on eggshells – You’re not afraid to leave the bullsh*t behind and have honest conversations. 

What We Bring to the Table:

• A fast-paced, energetic, remote environment with passionate people who are leading a movement to bring ethically produced food to the table.
• Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few).
• Generous retirement contributions: 401(k) + 3% Contribution from Day 1.
• Annual bonus and equity grant (subject to business results and company approval)
• Free eggs and butter, along with friends and family discounts.
• Fun team SWAG that will make you the talk of the town.
• Professional development opportunities and an amazing team dedicated to your growth.

At Vital Farms, compensation decisions are dependent upon a variety of factors, which may include, but are not limited to, skill level, experience, education, training, market demands, and business needs. A reasonable estimate of the current starting annual base salary for this position is $60,000 - $70,000. Please keep in mind that hiring at the maximum end of the range would not be typical in order to allow for potential continued future salary growth.